Reference Checks

PeopleCheck Background Checking

Reference Checks

Reference Checks are one of the original and most widely-accepted background checks, having formed part of the recruitment process for decades.

Traditionally, references sought to obtain subjective information regarding the character of an individual and now extend to verifying a candidate’s previous employment periods and/or their skills and experience that may be relevant to their role. Additionally, references are more investigative, seeking details of personal attributes of candidates that potential employers should be aware of, such as reliability, honesty and the way that they interact with others.

When should you undertake a Reference Check?

  • As a vetting tool to shortlist candidates.
  • As part of the detailed background checking of selected candidates.
  • When vetting large pools of candidates, such as graduate programs and call centers.
  • When screening for senior roles, even if candidates are being sourced internally.
  • Business partnerships.
  • Rental arrangements.

What are the benefits of outsourcing Reference Checks?

A key component for a reference checking program is to determine where the responsibility for undertaking the checks will lie. The advantages of outsourcing the process are most obvious in the time-savings of avoiding the management of what can be an administratively labourious process. The involvement of trained, objective PeopleCheck specialists that work to strict service level agreements without the competing internal deadlines that may impact employees in a recruitment or manager capacity undertaking the checks, can improve timeframes and in turn, hiring decisions.

What type of Reference Check suits your business best?

With developments in technology and varying ways that reference check results are utilised by organisations, PeopleCheck believes that there is no “one size fits all” when it comes to this crucial step in vetting your candidates. This being the case, PeopleCheck offers four different reference check products (detailed below).

1. VirtualRefCheck – Automated
2. Basic Pre-employment Reference Check – Basic
3. Standard Manager Interview/Reference – Comprehensive (Standard)
4. Fully-customised Manager Interview/Reference – Comprehensive (Customised)
1. VirtualRefCheck – Automated

VirtualRefCheck is PeopleCheck’s online, completely automated reference checking solution.

All communication with candidates and referees is facilitated via PeopleCheck’s online system, PRIVI. References are obtained online from the candidate’s nominated referees and provided in real-time.

This reference check product is suitable if you:

  • Need a quick and cost-effective solution
  • Require a high volume of reference checks
  • Desire real-time, electronic communication with candidates and referees
  • Are looking for flexibility to customise for roles or employee groups

You can find out more about PeopleCheck’s VirtualRefCheck service here.

2. Basic Pre-employment Reference Check – Basic

An interview with the candidate’s referee is undertaken to verify employment and performance. This check includes pre-determined, standard questions. Questions can be added or customised for an additional cost.

Candidates are contacted via our online system and assigned to a PeopleCheck Specialist to obtain referee details. Referee interviews are undertaken using a variety of methods, including telephone and/or email, with comments obtained verbally where possible.

This reference check product is suitable if you:

  • Require a high volume of reference checks within a tight budget
  • Prefer a personal touch for referees and candidates
  • Require questions to be added to suit specific roles/employee groups
  • Works well combined with PeopleCheck’s employment verification product
  • Require references prior to employment
3. Standard Manager Interview/Reference – Comprehensive (Standard)

This check involves a comprehensive interview with the candidate’s former manager, utilising PeopleCheck’s standard set of questions and an investigative approach.

Candidates are contacted via our online system and assigned to a PeopleCheck Specialist to obtain referee details. Referee interviews are undertaken using a variety of methods, including telephone and/or email, with comments obtained verbally where possible.

This reference check product is suitable if you:

  • Desire a personal and comprehensive interview with referees, with a focus on thoroughness and detail
  • Prefer a personal touch for your candidates
  • Require a standard list of investigative questions our team utilises
  • Have specific account preferences that can be accommodated – e.g. portal branding
  • Require factual and subjective information
4. Fully-customised Manager Interview/Reference – Comprehensive (Customised)

This check involves a comprehensive interview with the candidate’s former manager, utilising a completely customised set of questions based on your specific requirements. Customisation can include adoption of:

  • a provided set of questions for all candidates;
  • specific questions for certain roles/levels of staff; and/or
  • tailored question sets for specific individuals (e.g. for senior roles).

Candidates are contacted via telephone and/or email to obtain referee details. Interviews are undertaken using a variety of methods, with comments obtained verbally where possible.  Processes and reporting can be flexible, depending on requirements; and any discrepancies are clarified with the manager wherever possible.

This reference check product is suitable if you:

  • Desire a personal and comprehensive interview with referees, with a focus on thoroughness and detail
  • Prefer a personal touch for your candidates
  • Have a specific list of questions you would like referees to be asked, including varying questions for different roles
  • Require account customisation – e.g. tailored reporting, specific scripts for speaking with candidates and referees, custom chasing cycles for candidates and/or referees
  • Require an investigative approach to all reference checks
Reference Check Matrix

What does a Reference Check include?

All PeopleCheck’s Reference Check products detailed above include:

  • Full liaison with candidates to obtain details of nominated referees and their consent for the reference checks to be undertaken
  • Commencement of reference checking within 24 hours of receipt of candidate information
  • Real-time update on the status of reference checks, available via PRIVI, our online system
  • Provision of a report summarising the reference check results
  • An account with PeopleCheck, with the option to request additional background checks as may be required, such as Police Checks, ID Checks, etc.

Related Checks

Depending on the intended use of Reference Check results, they can be most effective when coupled with Employment Verifications.

Reference Check

Find Out More

  • Please fill in the form below and we can assist you in determining which reference check best suits your organisation’s needs.
  • Completing this form does not constitute a request for a background check. Our team only undertake background checks with full informed consent from the individual.
 

Verification

 

Case Study

When undertaking a background check for one of our large utilities clients, a member of PeopleCheck’s Research and Investigation Group spoke with the CEO of a manufacturing organisation that the candidate had previously worked with. This Manager Interview / Reference uncovered that the candidate’s employment had been terminated because he had commenced his own business in direct competition to his employer whilst still working for the organisation.  We were advised that the candidate had gone on to sue the organisation for unfair dismissal. However, when the matter was to go to court the candidate dropped all charges, due to the evidence that was held against him. Additionally, the referee advised that the candidate only worked for the organisation for two years and not nine years, as noted on his CV.

This case study is an example of reference checks uncovering behaviour in a candidate’s past (such as a conflict of interest) that is directly relevant to a future employer, not to mention highlighting a huge gap in employment history.

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  • Candidate reports 24/7/365
  • Candidate access entirely online
  • Easy online ID Verification
  • Customise your candidate communication
  • Notifications when you want
  • Discrepancy alerts
  • Guidance on your background checking policy
  • Volume discounting
  • Dedicated researcher for each candidate
  • Candidates called to ensure a personal experience
  • Upfront/ongoing support for you & your candidates
  • Management reports
  • Guidance during the checking process
  • Advice for policy & results
  • Highly trained staff to answer your questions
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